Virtual Meetings

Virtual Meetings


Similar to WebEx and Zoom, virtual meetings in Microsoft Teams allow audio, video, and screens to be shared. Participants can also send chat messages, share links/files, annotate whiteboards, and more. Meetings can be launched instantaneously or scheduled in advance.

When you join a meeting in Microsoft Teams, the meeting window will appear similar to the one shown below. For more information, see the pages on in-meeting controls, joining a meeting, hosting a meeting, adjusting meeting options, and managing recordings.

meeting window


The participants in every virtual Teams meeting fall into three categories.

  • Organizer – The person who scheduled the meeting. Organizers have the highest level of control over a meeting. Some privileges that Organizers have that other participants don’t include the ability to:
    • Remove participants from meetings.
    • Mute other participants’ audio.
    • Manage meeting options (e.g. who can present, who can bypass the lobby, etc.)
  • Presenters – Participants who have been granted greater permissions by the Organizer. Presenters have many of the same privileges as the Organizer.
  • Attendees – Participants with the fewest permissions in a meeting.

For more information, visit the Microsoft 365 Support page about roles in a Teams meeting.