Virtual Meetings

Virtual Meetings

Overview

Similar to WebEx and Zoom, virtual meetings in Microsoft Teams allow audio, video, and screens to be shared. Participants can also send chat messages, share links/files, annotate whiteboards, and more. Meetings can be launched instantaneously or scheduled in advance.

When you join a meeting in Microsoft Teams, the meeting window will appear similar to the one shown below. For more information, see the pages on in-meeting controls, joining a meeting, hosting a meeting, adjusting meeting options, and managing recordings.

Teams meeting window

 

The participants in every virtual Teams meeting fall into three categories.

  • Organizer – The person who scheduled the meeting. Organizers have the highest level of control over a meeting. Some privileges that Organizers have that other participants don’t include the ability to:
    • Remove participants from meetings.
    • Mute other participants’ audio.
    • Manage meeting options (e.g. who can present, who can bypass the lobby, etc.)
  • Presenters – Participants who have been granted greater permissions by the Organizer. Presenters have many of the same privileges as the Organizer.
  • Attendees – Participants with the fewest permissions in a meeting.

For more information, visit the Microsoft 365 Support page about roles in a Teams meeting.