Account and Profile Settings

Account and Profile Settings

Overview

Your account and profile settings can be edited on the Tufts Zoom website (tufts.zoom.us). Examples of what can be found in each section are provided below.

  • Profile settings – Profile photo, display name, calendar integrations, etc.
  • Account settings – Security settings, scheduling and meeting defaults, email notifications, etc.
  1. Log in to tufts.zoom.us with your Tufts username (e.g. jjumbo01) and password. You may need to complete DUO two-factor authentication.
    • To access your profile settings, select Profile in the left-hand menu. A page will load with your Tufts Zoom profile settings.
      • To make changes in a section, click the Edit button.
      • Save your changes when you’re done.
    • To access your account settings, select Settings in the left-hand menu. A page will load with your Tufts Zoom account settings, with tabs along the top for Meeting, Recording, and Telephone settings.
      • Any changes you make here are for meetings that you schedule.
      • If you are currently in a meeting, you will need to end the meeting and re-start it for any changes to take effect.

The Display Name field in your Zoom Profile settings determines how your name will appear in meetings when you are logged in to your Tufts Zoom account. (Note: Your Display Name can also be changed on a temporary basis from the Participant Panel during meetings, unless a host/co-host has disabled this ability.)

  1. Log in to tufts.zoom.us with your Tufts username (e.g. jjumbo01) and password. You may need to complete DUO two-factor authentication.
  2. Select Profile in the left-hand menu.
  3. A page will load with your Tufts Zoom profile settings. Go to the first section, which contains your name, profile photo, and more. Click Edit.Viewing Tufts Zoom Profile settings
  4. In the Display Name field, type your name as you would like it to appear in meetings. For example, you could use an appropriate nickname and/or include your job title, preferred pronouns, etc.Changing Display Name in Tufts Zoom Profile settings
  5. When you’re done, click Save Changes at the bottom of the section. When joining meetings using your Tufts Zoom account, your updated Display Name will appear in the Participant panel.Display Name shown in an in-meeting Participant panel

In your Profile settings, you can grant Zoom access to your Outlook calendar, which is a part of your Tufts Office 365 account. Once this is done, you can see your Outlook calendar appointments directly in your Zoom desktop client, including information associated with each meeting. If the meeting will be in Zoom, you should see an option to join it.

Note: Only the current-day's meetings will display properly in the Zoom client window. Meetings for future days may appear missing, but will display correctly on that day.

Zoom client window with upcoming meetings displayed

Connecting to Calendar Services

  1. Log in to tufts.zoom.us with your Tufts username (e.g. jjumbo01) and password. You may need to complete DUO two-factor authentication.
  2. Select Profile in the left-hand menu.
  3. A page will load with your Tufts Zoom profile settings. Scroll down to the “Calendar and Contacts Integration” section.
  4. Click Configure Calendar and Contacts Service.Configure Calendar Services button
  5. Select Office 365 and click Next.Selecting Office 365 service
  6. Click Authorize.Authorizing connection to Office 365
  7. A Microsoft login window will appear. Enter your Tufts email address (e.g. John.Jumbo@tufts.edu) and click Next.Microsoft login window
  8. A Tufts login page will appear. Log in with your Tufts username (e.g. jjumbo01) and password.Tufts login window
  9. Click Accept to grant the necessary permissions to Zoom.Granting permissions to Office 365
  10. When the process is complete, the “Calendar and Contacts Integration” section of your Profile settings will be updated.Confirming that calendar integration has been set up

Overview

The Pronouns field in your Tufts Zoom Profile settings allows you to indicate how you want to be referred to during meetings. You could indicate a preference to use gender-specific pronouns (e.g. he, she, etc.), gender-neutral pronouns (e.g. they, them, etc.), or something else. You can also choose not to indicate any particular pronouns, if that is your preference.

Click here to view Tufts’ Office of Equal Opportunity Pronoun Primer. You can also go here to learn more about Zoom’s Pronoun feature.

If you share pronouns during a Zoom meeting, they will appear next to your display name in your picture/video as well as in the participant panel.

pronouns displayed in Zoom window

Note: Regardless of whether or not your share your pronouns during meetings, they will be visible on your profile card if someone looks you up in the Zoom desktop application.

Zoom profile card with pronouns displayed

Managing Preferred Pronoun Profile Settings

  1. Log in to tufts.zoom.us with your Tufts username (e.g. jjumbo01) and password.
  2. Select Profile in the left-hand menu.Profile tab
  3. In the top section of the page, which contains your name, click Edit.Edit profile option
  4. In the “Pronouns” field, enter your preferred pronouns as you would like them to be shared with other people. For example, you could enter “she, her, etc.” or “he series” or something else depending on your preference.Pronouns field
  5. Use the “Share in a meeting or webinar?” dropdown to determine how Zoom shares your pronouns. (Note: No matter what you select here, you can manually manage your pronoun sharing during meetings as long as something is listed in the “Pronouns” field.) Options include:
    • Ask me every time – Zoom will ask you if you want to share your pronouns with other participants when you enter a meeting.
    • Always share – Zoom will automatically share your pronouns.
    • Do not share – Zoom will not share your pronouns.
  6. When you’re ready, scroll to the bottom of the section and click Save.

Sharing Preferred Pronouns During Meetings

When you join a meeting, either as a host/co-host or as a participant, Zoom will share your pronouns based on what you selected in your Profile settings. See the previous section for more information.

If you selected “Ask me every time”, a notification will appear on your screen when you join a meeting. You can select “Don’t Share” or “Share”.

Example of Zoom asking if you want your pronouns to be shared

As long as you have something listed in the “Pronouns” field of your Profile settings, you can also manually control your pronoun sharing from the Participant panel. Move your mouse over your name, click More, and select Share My Pronouns or Unshare My Pronouns.

Pronoun sharing options in Participant panel

If you do not have something listed in the “Pronouns” field of your Profile settings, this option will not be available.