Commit

• RSVP to the host. Let them know you will be attending.
• Put it on your calendar. Include important information required to join the meeting, such as the meeting number/URL and password.

Prepare

• Plan ahead. Decide how you will be connecting to the meeting - computer or phone. Learn more about your options for joining Zoom Meetings.
• Get ready to participate. If the host sent out any content ahead of time, review it. If you will be presenting any content, have it prepared and ready to go.
• Give Zoom a try. Use a Zoom Test Meeting to practice connecting audio and video, sharing content, and using the Participant and Chat panels. Learn more about the Zoom meeting room.

Set Up

• Get comfortable. Find a place with good internet or cellular service and little background noise.
  • If you are in a public place, it is recommended that you use a set of headphones with a built-in microphone.
  • If you are joining from a conference room with built-in audiovisual equipment, use the room's equipment.
• Eliminate distractions. Make it less likely that anything will interrupt your meeting.
  • Let others know you will be in a meeting and shouldn't be disturbed.
  • Close any unnecessary programs on the device you will be using to join the meeting.
  • Turn off or silence other devices.
• Get everything ready. Save yourself time later.
  • If the host sent out any content ahead of time, have it open and ready to view.
  • If you will be sharing any content, have it open and ready to share.

Join

• Be on time. If possible, join the meeting 5 minutes early using your desired method.
  • Tip: Connect video. This gives the meeting a more personal feel.
• Introduce yourself. If appropriate, let the other participants know you have connected. Also, let the host know if you plan on leaving early.

Participate

• Give the presenter the floor. When introductions are done, mute your audio to minimize the amount of noise in the meeting. Learn more about controlling your audio.
• Speak up. When it's your turn, unmute your audio and speak clearly. There can be a slight delay in audio/video.
  • Keep in mind that the host might be recording the meeting!
• Be polite. If you need to interrupt, do it in a respectful way. Learn more about Chat and Participant Panels.
  • Option 1: Type your question/comment in the Chat panel.
  • Option 2: Raise your hand in the Participant panel and wait for the host to call on you.
• Share wisely. Avoid common sharing mistakes.
  • Don't share until it's your turn. Learn more about sharing.
  • If possible, only share one specific application at a time. Avoid sharing your whole screen unless you are comfortable with people seeing everything you have open.
  • Double-check that everyone can see what you are sharing.

Leave

• Exit at the right time. If it's appropriate, let people know you are leaving. If not, just leave quietly.
  • Make sure you have disconnected from the meeting before you start doing anything else. Learn more about leaving a meeting.

Follow Up

• Tie up loose ends. Reach out to the host and/or other participants regarding any outstanding issues that came up during the meeting.
• Do your part. Is there something that you need to do now that the meeting is done? If so, get it done in a timely fashion.