Downloading and Uploading

Downloading an item means that you are saving a copy of it FROM your Box account TO an outside destination. For a demonstration, watch the video on Downloading from Box.

Although it may sometimes be necessary to download content from Box to your local device, it is recommended that you avoid doing this when possible. Downloading an item breaks the link between that item and Box. Changes that you make to the file will not be saved in Box, nor will any of Box's access rules be in place.

1. Find the file/folder you’d like to download on the tufts.box.com website.

2. Move your mouse over the file so that the option buttons appear.

3. Click on the More Options button.

4. Select Download.

5. Depending on how you have your browser set up, the file will either automatically go into a folder you’ve selected or you can choose a destination from your computer’s file manager.

Download

 

1. Open your computer's file manager (Finder on a Mac or Explorer on a Windows PC).

2. Select Box.

3. Navigate to the file/folder you want to download.

4. Drag the file/folder to your desktop or a folder on your local computer (not Box). A copy of the file/folder will be saved to your device.

 

Uploading an item means that you are adding it TO your Box account FROM an outside source, such your computer’s desktop. If you need to upload a very large number of files, it is recommended that you do so in batches. For a demonstration, watch the video on Uploading to Box.

Be careful about what you upload and where you upload it to! Any items that you upload to Box will automatically adopt the sharing settings of the folder that you place them in.

1. Click the Upload button in the upper right corner of the page.

2. Select File or Folder. A window will open.

Upload button

3. Navigate to the file or folder that you want to upload and select it.

4. Click Open. The file/folder you selected will be imported into Box.

Upload File

1. Open your computer's file manager (Finder on a Mac or Explorer on a Windows PC).

2. Select Box.

3. Navigate to the folder you want to upload to.

4. Drag the file/folder from your desktop or a folder on your local computer (not Box) into the Box folder where you want to place it. A copy of the file/folder will be saved to Box.

Lettered drives (P, Q, etc.) were a file storage solution previously used at Tufts. P drives are being phased out, with others to follow. If you still need to move content from a drive to Box, follow the directions outlined below.

Recommendations:

  • Review your files and delete those that are no longer necessary.
  • Only move folders and files you anticipate you may need in the future.
  • Move your files in chunks to prevent time-out.
  • Upload files to Box using the web interface.
  • Verify a few key files have successfully moved.
  • Delete the files that remain on the drive. This will let the team know that the transfer is complete. It is ok if a few files that can be readily removed remain.

 

To move files from P-Drive to Box:

1. Log in to tufts.box.com.

2. Click the Upload button in the upper right corner of the page.

3. If you are moving a folder of content, select Folder.

4. When the file finder opens, select the folder of contents you wish to move to Box. If you wish to select multiple folders at one time, hold down the shift key on your keyboard while using your mouse to select multiple folders at once.

5. Select Upload.

 

This may take some time to copy all the files into Box. Please be patient. 

Once the files have been successfully uploaded you will be prompted to refresh your page. Verify that your files have been copied over successfully and move on to the next folder.

If you have access to an internet-connected scanner with the ability to send scans as email attachments, you can send your scans directly to a Box folder of your choosing. To do this, the folder will have to be set up to accept email uploads.

Setting up a Box Folder for Email Uploads

1. Log in to tufts.box.com.

2. Find the folder that you would like to send scans to or create a new one.

3. Click on the More Options button for that folder.

4. Click on Settings. The folder’s settings page will open.

More Options button for a folder

 

5. Scroll down to the Uploading section.

The Upload settings for a Box folder

 

6. Allow uploads to this folder via email – Check this box. A unique Upload Email Address will be generated for the folder.

7. Only allow email uploads from collaborators in this folder – Do NOT check this box. If checked, only folder collaborators will be able to submit files via email. The folder will not be able to accept uploads from the scanner.

8. Overwrite files with the same name when uploading by email or widget – Use with caution. If checked, Box will allow files submitted via email to overwrite files that have the same name in your folder.

9. Click Copy to copy the email address to your clipboard.

10. Click the Save Changes button before you leave the settings page!

Storing the Box Folder's Email Address to the Scanner

Note: The steps outlined below are for a Konica Minolta bizhub copier unit. If you are using a different machine, the directions will vary. Please consult your machine’s user manual.

1. Make sure that the printer is not in a suspended mode, such as experiencing a paper jam.

2. Open an internet browser on your computer (e.g. Chrome, Firefox, etc.).

3. In the address bar, type the DHCP hostname address (e.g. DaffyDuck.advancement.tufts.edu) or the IP address for the printer (e.g. 130.64.106.29).

4. Click on the Store Address tab.

Bizhub control panel with Store Address tab highlighted

 

5. Click the New Registration button.

New Registration button

 

6. Select E-mail.

7. Click OK.

Selecting email registration option

 

8. Under Name, give your Box folder a name that will be listed in the scanner’s address book (e.g. Jumbo Scan to Box).

9. Under Index, choose the appropriate section of the address book index that your folder should be listed under (e.g. ABC, DEF, etc.).

Naming Box folder in bizhub address book

 

10. In the E-mail address field, paste the e-mail address for the Box folder you want to send scans to.

Providing email address for Box folder

 

11. Click OK to save your changes. It may take a minute for the registration to complete.

Scanning to the Box Folder

1. On the copier, press the Menu button.

2. Select Scan/Fax.

3. In the Address Book, select the index section that contains your Box folder address (e.g. ABC, DEF, etc.).

4. Select your Box folder email from the list (e.g. Jumbo Scan to Box).

5. As you scan documents, the files will be sent to your Box folder.

6. (Optional) The files that were uploaded to your folder will have names that were generated by the scanner (e.g. STAB211bizh19081312440.pdf). You can give the files more descriptive names in Box, if you’d like.