Upload-Only Folder Access

Box provides multiple ways to set up folders with upload-only access. These methods are described below.

From a privacy and security standpoint, these strategies vary slightly. When you invite someone to a folder as an Uploader, they will be able to see a list of the folder's contents (file names and extensions). They will also be able to see who uploaded/updated each item unless you restrict that option in the folder's settings.

Use email uploads and file requests to give people the ability to upload content to a folder without seeing the folder.

Collaborators can be granted Uploader status when they are invited to a folder, which gives them upload-only privileges.

Uploaders will see the folder in their All Files list. When they click on the folder, they will be able to see a list of its contents (files and subfolders), including who uploaded/updated each item and upload new content. To prevent Uploaders from seeing each other's activity, see the section below on Hiding Collaborator Activity.

Uploaders will NOT be able to preview or download any of the files, even their own, from this folder.

CAUTION: Uploaders DO have the ability to upload new versions of existing files. This gives them the ability to overwrite each other’s files as long as they have the same file name and extension.

For more detailed descriptions on how to share and best practices when dealing with sensitive content, see the pages on Sharing Files and Folders and Security Tips, respectively.

 

Inviting People as Uploaders

1. Log in to tufts.box.com.

2. Find the folder you want to use or create a new folder for uploads.

3. Move your mouse over the folder so that the option buttons appear.

4. Click on Share.

Folder share button

5. In the Invite People section, begin typing the name of a person you want to give upload privileges to. Suggestions from the White Pages will appear as you type. Click on the name of the person you want to invite when it appears. Repeat this process as necessary.

6. Click on Invite as Editor to open the dropdown menu.

7. Select Uploader.

8. Add a Message. (optional)

9. Click Send

Inviting someone as an uploader

 

Hiding Collaborator Activity

1. Click on the More Options button for the folder.

2. Select Settings.

Folder Settings Button

3. Scroll down to Privacy.

4. Check the box next to Hide collaborators and their activity from non-owners. When this is enabled, collaborators can still see the folder's file list, but they cannot see who uploaded/updated each item.

Folder Privacy Setting

5. Click the Save Changes button toward the top right of the window.

Folders can be set up to accept file uploads via email. This allows people to submit files to the folder by emailing them as attachments. Unless they have been given access to the folder or a parent folder, they will not be able to view the folder or its contents.

 

Enabling Email Uploads

1. Log in to tufts.box.com.

2. Find the folder that you would like to use or create a new folder for email submissions.

3. Click on the More Options button for that folder.

4. Click on Settings. The folder’s settings page will open.

Folder Settings Button

5. Scroll down to the Uploading section.

Folder upload settings

6. Allow uploads to this folder via email - Check this box. Email uploads will be enabled and a unique Upload Email Address will be generated for the folder.

7. Only allow email uploads from collaborators in this folder - If checked, only folder collaborators will be able to submit files via email. Otherwise, anyone can submit files via email.

8. Overwrite files with the same name when uploading by email or widget - Use with caution. If checked, Box will allow files submitted via email to overwrite files that have the same name in your folder.

9. Click Copy to copy the email address to your clipboard.

10. Click the Save Changes button before you leave the settings page!

11. Paste the email address wherever you plan on sharing the upload directions with other people.

When the File Request feature this is enabled for a folder, people will be able to upload files to the folder via an upload page or a widget on your website (pictured below). Unless they have been given access to the folder or a parent folder, they will not be able to view the folder or its contents.

File Request Widget

 

Enabling File Request

1. Log in to tufts.box.com.

2. Find the folder that you would like to use or create a new folder for uploads.

3. Move your mouse over the folder so that the option buttons appear.

4. Click on the More Options button.

5. Select File Request. A new window will appear.

6. There are two options for file requests. 

  • File Request Link – A link that can be shared directly with people. Anyone who clicks on the link will be brought to a page where they can upload content to the Box folder you chose.
  • Upload Embed Widget – Code that can be pasted into your website. The code generates a widget that people can use to upload content to the Box folder you chose.

7. Customize Options – Additional options you can configure for your file request page and upload widget.

  • Specify Title – Click this to create a custom title that uploaders will see on the file request page/widget.
  • Add Instructions – Click this to add custom directions for uploaders.
  • Allow users to add a description – Gives uploaders the ability to add a description for the file they upload.
  • Require users to provide email – Forces uploaders to provide an email address when they upload their file.

8. Click Preview to see what your file request page/widget will look like.

9. Share the file request link with people or embed the upload widget into your website.