Email Signatures

Signatures make composing emails quicker, give them a professional feel, and can be used to share your title and contact information.

1. Go to

2. Sign in with your Tufts email address and password.

3. Click on the Settings icon toward the top right of the page.

Outlook 365 Settings icon

4. Scroll to the bottom of the menu and select View all Outlook settings.

5. Make sure Mail is selected in the left-hand settings menu.

6. Select Compose and reply.

7. In the Email Signature section, use the text editor to create your email signature.

Editing an email signature in Outlook 365

8. Use the check boxes to indicate if you want to include your signatures in new messages and/or forwarded messages and replies.

9. Click Save when you are done.

1. Open the Outlook desktop application.

2. Click File in the top toolbar.

Windows Outlook desktop application with File highlighted

3. Select Options in the left-hand menu. The Outlook Options window will open.

4. Select Mail in the left-hand menu.

Outlook Options window

5. Click Signatures. The Signatures and Stationary window will load.

6. In the E-mail Signature tab, click New to create a new email signature. You can also edit existing email signatures from here.

7. Give your new signature a name.

8. Click OK.

9. In the Edit Signature section, use the text editor to create your signature.

Signatures and Stationary window

10. In the Choose default signature section, use the dropdown menus to specify which email signature you would like to use for new messages and replies/forwards.

11. Click OK to save your changes.

12. Click OK to close the Outlook Options window.

1. Open the Outlook desktop app.

2. Open the application Preferences.

Opening Outlook Preferences in desktop application

3. In the Email section, select Signatures.

Outlook desktop application Preferences menu

4. To create a new signature, click the Add button.

Adding a signature to Outlook desktop application

5. Give your new signature a name (optional).

6. Use the text editor to compose your signature.

Editing a signature in Outlook desktop application

7. In the top menu, click File and then Save.

8. Close the signature editor.

9. At the bottom of the Signatures window, use the dropdown menus to select which email signature you want to use for new messages and replies/forwards.

Selecting signatures in Outlook desktop application

10. Close the Signatures window.