Editing Your Profile

Overview

A Tufts Elements profile is made up of five major sections – About, Publications, Grants, Professional Activities, and Teaching Activities. Data automatically feeds into some of these sections from various sources. In addition, faculty members can add/edit items manually. The steps required to so vary depending on the section.

Note: When editing the Research Interests field (different from Fields of Research) in the About section of an Elements profile, it is highly recommended that you use key words/phrases rather than paragraphs of text.

Note: Most of the fields in the About section of your Elements profile can be edited using the directions below. However, profile photos and the "Fields of Research" section require special directions. See the "Profile Photos" and "Fields of Research" sections below for more information.

  1. Go to faculty.tufts.edu and log in with your Tufts username (e.g. jjumbo01) and password.
  2. Click EDIT MY PROFILE.Edit My Profile button
  3. Scroll to the appropriate field.
  4. Click the Add/Edit button.Edit button in About Me section
  5. Make any necessary changes, being mindful of any required fields.
  6. Click Save.

Faculty are encouraged to add a photo to their Elements profile, which will then be reused on the Discovery public profile and on department and school websites. The guidelines for photos are as follows:

  • .JPG format
  • Portrait
  • No less than 300x400 pixels
  • Aspect ratio should be no less than 3:4
  • Ideal composition does not contain too much background space

 

To upload/edit a profile photo, follow the directions below.

  1. Log in to faculty.tufts.edu with your Tufts username (e.g. jjumbo01) and password.
  2. Click EDIT MY PROFILE. Your Elements profile will load in “Edit mode”.Edit My Profile button
  3. Click the Manage photo link located toward the bottom of the profile photo section.Manage photo option
  4. If you do not already have a profile photo, a window will load where you can select one.photo upload window
    If you already have a profile photo, a window will load where you can adjust the cropping. You can also change your profile photo by clicking the Upload a new profile picture button.

     
  5. Once a new photo has been uploaded, a window will load where you can preview it. Use the left-hand side of the window to adjust the cropping of the photo. As you make adjustments, the preview on the right will update to show you what the photo will look like in your Elements and Discovery profiles.Cropping a profile photo
  6. When you are done, click Save.

Fields of Research

In the Fields of Research section of your Elements profile, you can apply tags that describe your work. These tags also show up in your Discovery public profile, allowing users to filter their search results and find other Tufts faculty members who also have that tag applied to their profile.

Example of Fields of Research tags in Elements and Discovery profiles

A note from Symplectic: “The Fields of Research ontology is a controlled structured research categorization scheme created, maintained and provided by the Australian Bureau of Statistics. The categories include major fields and related sub-fields of research and emerging areas of study. This is the 2008 version of the schema.”

Managing Your Fields of Research Tags

  1. Log in to faculty.tufts.edu with your Tufts username (e.g. jjumbo01) and password.
  2. Click EDIT MY PROFILE. Your Elements profile will load in “Edit mode”.Edit My Profile button
  3. Scroll down to the “Fields of Research (2008)” section and click Edit.Edit button for Fields of Research section
  4. A window will appear where you can manage your Fields of Research tags. Any tags that have been applied to your profile will be listed.Fields of Research Window
  5. Open the “Fields of Research – 2008” spreadsheet and find a tag you’d like to apply. Make a note of the numerical code at the beginning of the tag. For example, the code for Galactic Astronomy would be 020104.Fields of Research spreadsheet
  6. Back in the Elements window, type the numerical code into the search box. When you see the tag you wish to apply, click on it.
    Searching for a Fields of Research tag

     

  7. Click the Add button.Add button for Fields of Research tag
  8. The tag will be added to your list. Repeat the previous steps to add more tags if necessary. When you are done, click SAVE CHANGES.Save changes button

     

 

Many faculty use the “Web links and social media” field of the About section to link to their CVs and their department sites, research sites, etc. Tips are provided below on how to handle these links so that they remain consistent across faculty profiles.

Document Links

It is recommended that CVs and other similar documents be stored on the Tufts Box site (tufts.box.com). Check with your department administrator to see if there is a central folder where these should be stored. If not, you can store them under your own Box account.

Curriculum Vitae (CV)

  • Type: Other
  • Label: "Curriculum Vitae"

 

Website Links

Research Website

  • Type: Laboratory
  • Label: "Research Website"

Department Website

  • Type: Department
  • Label: "Department of [department name]"
  1. Go to faculty.tufts.edu and log in with your Tufts username (e.g. jjumbo01) and password.
  2. Click the Menu icon in the top left corner of the page. Then, in the My Work menu, select the section that corresponds to the type of profile item you wish to add.My Work menu
  3. Click the Add button toward the top right of the page. In the menu that appears, select the type of item you wish to add. If you are unsure what to select, refer to the What Goes Where guide.Add item button
    If you are adding a Publication, continue to Step 4. If you are adding a Professional/Teaching Activity or Grant, skip to Step 5.

     
  4. If you are adding a publication, a page will load where you can search for it in one of the available databases. Type some keywords from the publication’s title or its DOI (digital object identifier) and click Search.Searching for a publication
    A list of Results will appear. If the publication that you want to add is listed, click Claim. The system will also indicate which publications you have claimed previously. If you can’t find the publication, click Skip.

     
  5. A form will appear where you can add information about the profile item. Make sure to provide all required fields marked by red asterisks (red asterisk).Completing the profile item form
    Note: Some fields require you to add information and then click Add to attach it to the form.
    Adding a form item

     

  6. When you are done, click Save at the bottom of the form.
  7. (Publications only)  When adding a publication, you will also have the option to link it to one or more grants in your Elements profile. To do so, select the grant(s) and click Link Selected. If you do not want to link it to a grant at this time, select Not externally funded or Grant not listed.Option to link a new publication to an existing grant
  1. Go to faculty.tufts.edu and log in with your Tufts username (e.g. jjumbo01) and password.
  2. Click the Menu icon in the top left corner of the page. Then, in the My Work menu, select the section that corresponds to the type of profile item you wish to edit.My Work menu
  3. Find the item you wish to edit.
  4. For each item in your profile, there are several actions you can take to alter things such as its status or visibility within your profile, as well as the data associated with the item.Publication item
    • Change item type (change item type icon) – Change the type of item that this thing is listed as in your profile. For example, for a publication you could choose between book, media, scholarly article, etc. For guidance, refer to the What Goes Where guide.
    • Mark as favorite (Favorite icon) – Give the item Favorite status. Items that are marked as Favorites will show up toward the top of their respective pages in the Discovery public profile.
    • Adjust privacy level (Privacy icon) – Choose whether this item will be Private or Public. Private items will remain visible to you when viewing your profile in Edit mode, but will not be visible to other users who are viewing your Elements or Discovery public profile.
    • More options (More options icon) – Click here to see more options for this item, including…
      • View details – See all of the details related to this item and make changes.
      • Add to workspace –Items that are in your Workspace can be combined into a single record, which is a way to deal with duplicates.
      • Reject - Remove the item from your profile. Publications and Grants will be rejected (moved to the “Rejected” section). Professional and Teaching Activities will be removed completely from your profile.
  5. To edit the data associated with an item, click the More options button and select View details.
  6. If you need to edit an item that was pulled in from a database (e.g. Scopus), you will need to click the Add manual record button located in the "Data Sources" section. A page will load with information about the item. Add manual record button
    To make changes to an existing manual record, click the Edit button for that record. Be sure to save your changes as you go.
Edit Record button