Leaving Tufts?
Introduction
If you are leaving Tufts, please take steps to ensure day-to-day work can continue smoothly after your departure. This may include granting continued access and management of certain digital resources to others, deleting unnecessary files, and more.
If you have any questions or concerns, consult with your manager or reach out the TTS Service Desk (it@tufts.edu).
Account Expiration
| STAFF/FACULTY |
After your last day worked, you enter a 4-week grace period. You will receive multiple warnings that your Tufts username will be deactivated. At the end of the 4-week period you will lose access to your accounts including:
|
| AFFILIATES |
After the last day of your sponsored affiliation, you lose access to your accounts including:
|
| STUDENTS |
Tufts usernames and passwords will be active for 90 days after graduation. You will receive email notifications when your account is set to expire. At the end of 90 days you will lose access to your accounts including:
SIS - You will always have access to the Student Information System (SIS). |
| ALL: |
In some cases, access and removal of data is determined by the vendor, not Tufts. For example, Google Drive data is deleted 20 days after your account is deactivated. TTS has no control over this and cannot access your data after this occurs.
Regulatory Data access will be removed immediately upon separation for any accounts with that access. |
Please note these are general rules. Check with your school/department for further details.
General Recommendations
- Delete anything that will NOT be needed by you, coworkers, or the University after you leave and is NOT considered university records.
- Transfer ownership of content to the appropriate people as required for ongoing work. See the sections below for more information.
- Keep security in mind! Only transfer ownership to individuals who are taking responsibility of the content and notify them when you have transferred ownership.
Exporting email
Email left in your account when you leave will be deleted. Before you go either forward emails you want to save to a personal account, or export your content and import into your personal account.
Forwarding email:
Students who will be graduating have the option to keep their @tufts.edu email address by having incoming email forwarded to a personal account. Email in your current tufts.edu account will be deleted after you graduate.
Learn how to forward your tufts.edu email.
See also: Email Standards and Guidelines
Click on the links below to learn more about transferring ownership of content associated with each service. Please note you will NOT have access to these services (or the files/data in them) once your account is expired.
- Box
- Canvas
- Elist
- GoogleDrive (Note: Google controls when your data is deleted, NOT Tufts!)
- OneDrive
- Outlook
- SharePoint
- Teams
- Qualtrics
During your time at Tufts, you may have incorporated various applications into your work that required personal accounts not managed by Tufts Technology Services. Similarly, your department may use unique applications that are not used by the rest of University.
Please take time to consider these applications and if there are things that you need to share or transfer before you leave.
If necessary, consult with Tufts Digital Collections and Archives (DCA) about the handling of items that are considered university records.
If you have any devices that were provided to you by Tufts University (laptops, webcams, microphones, keyboards, etc.), please speak with your manager about returning those before you leave.