Form Data
Overview
Depending on who owns a form, the data associated with it (responses, uploaded files, etc.) is stored in different places.
- Personal form – OneDrive storage of the person who owns the form
- Group form – SharePoint site for the group that owns the form
There are several ways to view the data.
- Navigate to the form and open it.
- Click into the Responses tab in the top menu.
- From the Responses page, you can access and interact with the following:
- Basic form data – View total number of responses, average time to complete, current status
- Synced Excel workbook - Access, download copy, disconnect current workbook and sync to new workbook
- Results Summary - View data per question or per respondent, delete individual or all responses, share summary link, etc.

The synced workbook is an Excel spreadsheet that can be used to compile and filter your form data.
- Navigate to the form and open it.
- Click into the Responses tab in the top menu.
- Toward the top of the Responses page, there will be a section dedicated to the synced Excel workbook. From here, you can open the synced workbook, download a copy of it, or disconnect the current workbook and sync a new one!
- When you open the synced workbook, it will appear similar to the one shown below. Form response data will be organized into a table that can be filtered.
WARNING! These summary links are publicly accessible by default and you cannot limit access privileges to more specific audiences! Be careful about using them. Never enable/share a summary link unless you are comfortable with everyone having access to your form’s response data!
When people follow the summary link, they will reach a page that displays your form’s response data, similar to the example shown below.

Enabling and Sharing a Summary Link
- Navigate to the form and open it.
- Click into the Responses tab in the top menu.
- In the Results Summary section, click the options button and select Share a summary link.
- A popup window will appear. From here you can copy the summary link or delete/deactivate it. Reminder: Anyone with the link will be able to view your form’s response data.