Adding and Editing List Entries

By default when working with your list, you can add, edit, or remove list entries in two different ways:

  • One at a time from the default list view
    List view looks like a spreadsheet or table
  • One or multiple at a time using grid view, which is similar to working in a Microsoft Excel spreadsheet.
    Grid view looks like a spreadsheet or table where you can edit each cell
  1. In the top left of the list view, click Add New item.
    It's a good idea to always add a description
  2. A form will appear with each column in your list. Unless the column has been set as required, you do not need to fill in each row of the form.
    Fill in any columns you need
    • Note: If a column description was added when the column was created, it will appear under the column field.
      Descriptions are very helpful for columns
  3. In the bottom right of the form, click Save.
  1. Double click anywhere in the list entry row to view the list entry.
    Click between any column in the row
  2. A form will appear with each column in your list. Click any field to edit its value.
    If a field is required, you'll need to fill it out before closing.
  3. In the top right of the form, click the X the panel to close the panel.
    the closing X is the very top right button
  1. In the top left of the list, click Edit in grid view
    Edit in grid view is to the right of add new item
  2. At the bottom of the list, click Add New Item.
    Add new item is purple text with a plus sign
  3. Click in a cell to enter a value in that cell.
    Each cell can be edited from grid view
  4. To add more items, click Add new item again and repeat.
  5. When you are finished, click Exit grid view in the top left.
    Exit grid view is next to Add new item

     
  1. In the top left of the list, click Edit in grid view
    Edit in grid view is to the right of add new item
  2. Click in a cell to enter a value in that cell.
    Each cell can be edited from grid view
  3. Repeat as needed.
  4. When you are finished, click Exit grid view in the top left.
    Exit grid view is next to Add new item

     
  1. Double click anywhere in the list entry row to view the list entry
    Double click a column or between columns
  2. In the right of the form that appears, there is a comments panel. If the comments panel is not open, click the chat icon in the top right of the form.
    The chat icon is next to the Copy Link text
  3. Enter your comment, then click the Send envelope icon in the bottom right to save your comment.
    The send icon looks like a paper airplane
  4. In the top right of the form, click the X the panel to close the panel.
    the X is in the very top right of the panel
  1. Double click anywhere in the list entry row to view the list entry
    Double click a column or between columns
  2. In the right of the form that appears, there is a comments panel. If the comments panel is not open, click the chat icon in the top right of the form.
    The chat icon is next to the Copy Link text
  3. Enter your comment. To notify and tag a colleague, type the @ key in your comment. A list of names from the Tufts directory will appear. Continue typing their name to narrow down the list, then click the name of your colleague to insert it. Their name will turn purple, indicating that they have been tagged and will be notified.
    You can tag multiple people in the same comment
  4. Click the Send envelope icon in the bottom right to save your comment.
    The send icon looks like a paper airplane
  5. If the user can't see that list item, Lists will show you a Grant Access dialog box. Click Share and Notify. This gives the user access to view this list item, but not the entire list.
    Share and Notify is a purple button
  6. In the top right of the form, click the X the panel to close the panel.
    the X is in the very top right of the panel