Working with Teams and Channels

Overview

The core premise of Microsoft Teams is that you can add people to a group, which is called a Team. Within a Team, you can have as many different Channels (organized folders of chats, files, etc) as you’d like.

When you send a chat or share a file in a team, everyone else in that Team will see it – and only people in that Team. If someone isn’t in a Team, they cannot see the chats or files shared in that team.

Teams

A Team is a group of people who have something in common and need a dedicated virtual space to chat, share files, and more.

  1. Click Teams in the left sidebar.Teams icon
  2. Click Join or create a team in the bottom left corner of the Teams window.Join or create a team option
  3. In the Join window, you can join an existing team by doing one of the following:
    • Join a team using a code that has been provided to you. Enter the code and click Join team.
    • Search for a public team.Searching for a team or entering a code
  4. If you searched for Team, click on Join team when you find it.Join team button
  1. Click Teams in the left sidebar.Teams icon
  2. Click Join or create a team in the bottom left corner of the Teams window.Join or create a team option
  3. Move your mouse over the “Create a team” option and click Create team.Create team button
  4. When prompted to select a team type, choose Other.Other team option
  5. A window will appear where you can begin to set your team up.
    • Team name – Provide a name for your Team.
    • Description (optional) – Describe your Team, including its intended audience and use.
    • Privacy – Choose between “Private – Only team owners can add members” and “Public – Anyone in your organization can join”.Setting up a team name, description, and privacy level
  6. Click Next
  7. A window will appear where you can start adding members to your team. To add team members, start typing their name and suggestions will appear from the Tufts Directory. People from outside of Tufts can also be invited to join as guests. Multiple team members can be added this way. When you are done selecting team members, click Add. Alternatively, click Skip to set up the team without inviting people at this time.adding members to a newly created team
  8. The team will be created and appear in the left-hand menu. To help get you started, a Channel titled “General” is also included.Newly created team with General channel automatically created
  1. Click Teams in the left sidebar.Teams icon
  2. Find the team that you would like to manage in the left-hand Teams menu. Click the More options button and select Add member.Add members option
  3. A window will appear where you can start adding members to your team. To add team members, start typing their name and suggestions will appear from the Tufts Directory. People from outside of Tufts can also be invited to join as guests. Multiple team members can be added this way. When you are done listing team members, click Add.Adding members to an existing team
  4. When you are done, click Close.
  1. Click Teams in the left sidebar.Teams icon
  2. Find the team that you would like to manage in the left-hand Teams menu. Click the More options button and select Edit team.Edit team option
  3. A window will load where you can change the team name, description, privacy level, and avatar.Editing team details
  4. When you are done, click Update.
  1. Click Teams in the left sidebar.Teams icon
  2. Find the team that you would like to manage in the left-hand Teams menu. Click the More options button and select Manage team.Manage team option
  3. A page will load with tabs where you can view and manage the team’s members, pending requests, channels, settings, and more.Team settings window
  1. Click Teams in the left sidebar.Teams icon
  2. Find the team that you would like to leave in the left-hand Teams menu. Click the More options button and select Leave the team.Leave the team option

Channels

Channels are sections within a Team, generally reserved for particular areas of conversation and collaboration by members of that Team.

  1. Click Teams in the left sidebar.Teams icon
  2. Find the team that you would like to manage in the left-hand Teams menu. Click the More options button and select Add channel.Add channel option
  3. A window will load where you can set up the new channel.
    • Channel name – Give the channel a short but descriptive name.
    • Description (optional) – Describe the channel’s intended use.
    • Privacy – Choose between “Standard – Accessible to everyone on the team” and “Private – Accessible only to a specific group of people within the team”. (If the Private option is selected, you will be asked later to add specific team members to the channel.)
    • Automatically show this channel in everyone’s channel list – Check this box if you want the channel to automatically be visible in team members’ channel list. Otherwise, it will be hidden.Channel creation window
  4. To create the channel, click Add/Next. If a Private channel is being created, you will be asked to select team members to the channel.
  1. Click Teams in the left sidebar.Teams icon
  2. Find the channel that you would like to manage in the left-hand menu and click the More options button.Channel options
  3. In the channel menu that appears, there are two places where settings for the channel can be changed.
    • Manage channel – Change channel permissions and view analytics.Manage channel window
    • Edit this channel – Change channel name and description.Edit channel window