The Scheduling Assistant is used to find the best possible meeting time for you and your attendees. It works by previewing attendees’ Tufts Outlook calendars so you get a sense of when people are probably available. Once you find a good time, you send an invite!
- By default, Tufts Outlook calendars are set up so that you can preview an individual’s general availability (available, tentative, busy), but not the details of their calendar events.
- The Scheduling Assistant is less useful for attendees who…
- do NOT have Tufts Outlook calendars.
- have Tufts Outlook calendars, but don’t keep them up-to-date.
- Visit the Outlook web client and log in with your Tufts credentials.
- Go to your calendar.
- Click New event. A new event window will open.
- Give your event a title.
- Input required and optional attendees as necessary.
- Click Scheduling Assistant in the top menu.
- A window will open with a preview of your calendar, along with those of your required and optional attendees.
- Scroll through and click on time that works for everyone. If you can’t find a time that works for everyone, pick one that works for as many people as possible, particularly the people who are most critical for the meeting.
- Adjust the meeting duration as necessary.
- Click on Event in the top menu.
- Fill in additional event details – agenda, virtual meetings links, etc.
- When you’re ready, click Send.