Tableau Desktop: Data Visualization

Important: Use Tableau Desktop Version 2024.2.13. That is the current Tufts Tableau Server version; lower versions may not have all functionality.  Please do NOT upgrade to more recent versions available (2024.3, 2025.1, 2025.2), as this could result in difficulties publishing to our server. You can find your current desktop version by using the top left menu in Tableau: Help -> About Tableau.

Tableau Desktop is a software where you can take existing data sources (e.g. Excel spreadsheets or SQL databases) and build interactive and advanced data visualizations and dashboards, such as pie charts, bar graphs, and scatterplots.

Tableau Users must adhere to these Best Privacy and Data Practices (pdf) when using Tableau.

Note on Tableau Prep: Please note that, although Tufts’ current administrative licensing for Tableau Desktop (Creator) includes use of Tableau Prep, TTS does not support Tableau Prep, and we are unable to automate Prep flows on our Tableau Server. If you are Staff or Faculty doing administrative work and need assistance automating a data flow for production use, please reach out to the Data Strategy and Engineering team to discuss alternatives.

Tableau desktop is not tableau server

Example using both Tableau Desktop and Tableau Server:

If you have an Excel spreadsheet with all your department’s purchase orders, you would:

  1. Use Tableau Desktop to create a dashboard of scatter plots showing order trends.
  2. Publish the finished scatter plots dashboard to Tableau Server to share with your team to view.

Specifically, Tableau Desktop: 

  • A program where you build and create graphs, tables, and other interactive visualizations.
  • Requires a Tableau Desktop license.
  • Can publish dashboards, worksheets, and data sources to Tableau Server.

Specifically, Tableau Server:

  • A website (accessed here, with your Tufts credentials: tableau.uit.tufts.edu/) for viewing and interacting with existing visualizations.
  • Permissions based:
    • By default, anything you publish on Tableau Server is private! To share your projects, dashboards, data sources, etc with other Tufts personnel, you’ll explicitly grant access via security settings or specific user permissions.
  • A Tableau Desktop license is NOT required to access Tableau Server. If you have trouble connecting to Tableau Server, contact bi-service@tufts.edu.
  • More information on Tableau Server can be found here.

Departments wishing to purchase Tableau desktop software for administrative use must purchase a license. Submit a request to Tufts Technology Services (it@tufts.edu) or call 617-627-3376.

Please be sure to download the Tufts-recommended version listed above for compatibility with Tufts Tableau Server. Information on Server and Desktop Compatibility can be found here.

Tableau Desktop also offers a 14 day free trial. Please note that if you are using a Tufts computer or laptop, the download and installation of software may require an administrator; submit a request to TTS if you need administrator permission for your Tufts computer.

Importantly, access to Tableau Server does not grant your department a Tableau Desktop license; they are different products.