Keep Security in Mind While Completing Summer Organization Projects

Dawn Irish
Monday, June 16, 2014 - 10:45am

The summer is often a time for faculty and staff to catch up on tasks that get neglected during the busy academic year.  If you’re taking time this summer to clean out your electronic or paper files, please keep in mind that Tufts has created the Institutional Classification and Handling Policy to help you identify and safely destroy confidential institutional data.

Tufts’ Institutional Classification and Handling Policy establishes the requirements for maintaining the integrity, confidentiality, and availability of institutional data. It also helps community members understand the university’s framework for classifying institutional data.  Data at Tufts is classified into four levels:

Regulated Institutional Data - This data is governed by privacy or information protection requirements articulated by law, regulation, contract, binding agreement, or industry requirements. This data includes personal information such as social security numbers, personal health information, credit card data, or FERPA covered student records.

Confidential Institutional Data – This data is available only to Tufts employees on a strictly need to know basis. This data includes personnel records, accounts payable records, or vulnerability and audit reports.

Administrative Institutional Data – This refers to data that is meant for limited distribution and available to Tufts employees who need it to support their work. Examples of this kind of data are internal memos, research notes, and planning documents.

Public Institutional Data – This type of data does not contain confidential information and may be shared across the Tufts community and in some cases to the public. Examples of this type of data are press releases, information posted on and meant for websites, and licensed software.

TTS can help you safely dispose of paper documents, wipe old hard drives, destroy CDs or flash drives, and delete confidential records from departmental, personal or research (Q:, P:, R:) drives.  To learn more or to get help visit the Digital Collections and Archives website or contact the TTS Service Desk at 617-627-3376.