Box Groups
Group accounts are available for departments, projects, student groups, and other functions requiring collaborative storage. Access can easily be managed by the designated group account owners rather than TTS. By establishing group accounts, access management is greatly simplified, and by using this structure, files stay with the group or function, even when individuals move on.
Creating a Group
1. Determine 2-3 people to be the group administrators and owners, along with a name for the group.
2. Contact the TTS Service Desk at 617-627-3376 or it@tufts.edu and request the creation of the group.
Managing Group Members
Once your Box Group has been created, the group's administrators can invite more members to the group. Note that only people within Tufts University can be added to the group. Group administrators can also change members’ roles or remove them entirely.
1. Log into tufts.box.com.
2. Click on the Admin Console button in the left-hand menu.
3. Click on the name of the group you’d like to manage.
4. In the Members section, click on Edit.
5. Click Add Members.
6. Type in the name of each person you want to add to the group. Suggestions will appear as you type. When you see the person you want to add to the group, click on their name. Repeat this for every member you’d like to add.
7. If you want to make these members group administrators, check the Set as Group Admin box.
8. Click Add.
9. Click Save.
1. Log into tufts.box.com.
2. Click on the Admin Console button in the left-hand menu.
3. Click on the name of the group you’d like to manage.
4. In the Members section, click on Edit.
5. Find the member whose permissions you’d like to change.
6. Click on that member’s permissions status. A dropdown menu will appear.
7. Select Member or Group Admin.
8. Click the Save button when you are done.
1. Log into tufts.box.com.
2. Click on the Admin Console button in the left-hand menu.
3. Click on the name of the group you’d like to manage.
4. In the Members section, click on Edit.
5. Move your mouse over the member you’d like to remove.
6. Click on the Remove button.
7. Click the Save button when you are done.
Managing Group Folders
It is easy to manage the folders that group members can collaborate on and control what kind of access group members have.
1. Log into tufts.box.com.
2. Click on the Admin Console button in the left-hand menu.
3. Click on the name of the group you’d like to manage.
4. In the Shared Folders section, click on Edit. A list of the group’s folders will appear.
5. To add folders to the group, click on the Share Folders button.
6. Click on the Select button for each folder you’d like to add to the group. You can also click on the New Folder button at the top of the page. Group members will automatically be Editors for any folder
7. Click Done.
8. Click the Save button when you are done.
1. Log into tufts.box.com.
2. Click on the Admin Console button in the left-hand menu.
3. Click on the name of the group you’d like to manage.
4. In the Shared Folders section, click on Edit. A list of the group’s folders will appear.
5. Find the folder that you’d like to manage.
6. Click on the folder’s permissions setting. A dropdown menu will appear.
7. Select the permission level you want to set for the folder.
8. Click Save when you are done.
1. Log into tufts.box.com.
2. Click on the Admin Console button in the left-hand menu.
3. Click on the name of the group you’d like to manage.
4. In the Shared Folders section, click on Edit. A list of the group’s folders will appear.
5. Move your mouse over the folder that you’d like to remove.
6. Click on the Remove button that appears.
7. Click Save when you are done.