A/V and Video Conferencing Service Request Form

 

Use this form to request A/V Services on any Tufts campus. For all events, we request notice of 10 business days (2 weeks) to ensure staff and equipment are available to support your request. You will receive a confirmation call from Tufts AV and Media Services to gather additional details within 2 business days after you submit this form (requests submitted after noon on Fridays will be confirmed by AV and Media Services by Tuesday of the following week.)


Instructions:

    • Please reserve a room for your event. Many rooms can be reserved through the Tufts Space and Resource Reservation System.
    • Please be aware that setup and breakdown time will be required before and after your event. Your event coordinator will review this with you.
    • After the request has been submitted, we will reach out to you to discuss the details and determine what equipment is needed.
    • Please review our policies and pricing.

    For classroom technology problems, maintenance requests, and training requests, please contact the Service Desk at 617-627-3376 or it@tufts.edu.


Contact information


Event name


What services are you requesting?

Equipment rentals and/or assistance with sound systems, microphones, speakers, projection, etc.
Meetings, conferences, courses, and lectures with participants in multiple locations (e.g. WebEx, video conference rooms).
Professional broadcasting to an audience via the web
Professional recording and/or post-production services

Do you need an A/V technician to stay for your entire event? *

A technician will always remain on site if you are requesting Live Web Streaming or Professional Video or audio recording.

Event time

Please be aware that setup and breakdown time will be required before and after your event. Make sure your room reservation accommodates 30-60 minutes prior to, and after your event.

Start date and time of event (not including setup)*

:

End date and time *

:

Recurring Event


Primary location

Are you requesting support for additional locations or participants?

For example, a video conference may have participants at other locations within Tufts or outside Tufts. (If you have additional locations that don't fit here, please include them in the box at the bottom of this form.)

 


Event Description

Please describe your request in as much detail as possible.
  • What kind of meeting or event is this? Who is participating?
  • What are your needs at each location?

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